KEY POLICY
LAUREL STREET MENNONITE CHURCH
1. Keys are given to church members as needed and approved by Leadership Team, for
specific short-term or long-term responsibilities.
2. As required by our Safe Sanctuary Policy, no key holder will use his/her key to access
church facilities with a child or children not his or her own (or of whom the key holder is
not a legal guardian or foster parent of) at a time when there is no church-related activity
being held in which the child and the key holder are involved.
This is intended to prevent a situation where an adult key holder is alone with a child in the
facility. In the rare case an exception is to be made to this provision, a written note from
the child’s parent or legal guardian must be submitted to the church office and approved
by the Pastor or Safe Sanctuary Coordinator prior to entry.
3. A key may be requested in the following manner:
a. A written request is given to Leadership Team, by way of church secretary, for approval
or denial.
b. Authorized request is given to trustees for purchase of key.
c. The key and Key Receipt form (two copies) are processed / signed by church secretary
and person requiring key. One copy stays on file & one copy is for key holder.
d. Record of keys held is maintained and updated by the church secretary, and a check of
all keys and key holders is done annually.
e. When a key is returned, the key receipt form is completed, signed and filed.
4. The church secretary shall be responsible for the following tasks:
a. Maintain files regarding key transactions, in both electronic and paper format
b. Ensure that keys are checked annually by physically seeing that they are in the
possession of the assigned persons.
c. Purge files annually.
5. THERE SHALL BE NO UNAUTHORIZED COPYING OF KEYS.
KEY RECEIPT FORM
I understand that, as a person with a key(s) to Laurel Street Mennonite Church (LSMC), I am responsible
for maintaining the safety of the Church environment while any property pertaining to LSMC is unlocked
by the key(s) I hold.
I agree to be entirely responsible for the security of the key(s), including:
1. To not lend the key(s) to anyone, unless authorized by Leadership Team and the authorized person
who signed this form
2. To not duplicate the key(s) for any reason
3. To not tag or otherwise identify the key(s) as providing access to any property and/or facility of
LSMC
4. To understand that I am not to be alone in any room or secluded area on LSMC property at any time
with a child or youth that is not my own or a relative, without parental permission
5. To return the key(s) when I no longer have the responsibility that created a need to have the key(s),
or when an authorized representative of LSMC requests such return
If any property and/or facility of LSMC is unlocked by the key that I hold, I will be the last one out of the
building and will check that ALL doors are locked, OR I will notify other Church representatives who are
still in the building, that I am leaving.
I understand that failure to comply with any of the provisions set forth in the Safe Sanctuary Policies and
Procedures Manual or the Key Receipt Form may result in the loss of my privilege to be a key holder.
1.) Key(s) issued:
301
301 outdoor Key #____
Pastor's office Key #____
Sound system
Translating equipment
Outdoor-lighted sign
Nursery
Christian Ed closet
Utility closet
Cabinet, utility closet
Locks, outdoor storage shed
302
302 first floor
302 outdoor-lighted sign
302 apartment
Other:____________
2.) Name (please print): _________________________________________________________________
Home Phone: ( ) ___________________ Daytime Phone, if different: ( ) ______________________
Signature: ________________________________________________ Date: _______________________
3.) An additional holder of a single key assigned, which might be shared for reasons only with approval
by Church Leadership, must sign below and adhere to the same direction as outlined above. Failure
to comply with any of the provisions set forth in the Safe Sanctuary Policies and Procedures Manual
or this Key Receipt Form & Policy may result in the loss of my privilege to be a key holder.
Name (please print): ____________________________________________________________________
Home Phone: ( ) _______________ Daytime Phone, if different: ( ) __________________________
Signature: _________________________________________________________ Date: _____________
4.) Date Key(s) Returned: ________________________________________________________________
Signature of Key holder: _________________________________________________________________
Signature of Authorized Representative of Laurel Street Mennonite Church: _______________________
LAUREL STREET MENNONITE CHURCH
1. Keys are given to church members as needed and approved by Leadership Team, for
specific short-term or long-term responsibilities.
2. As required by our Safe Sanctuary Policy, no key holder will use his/her key to access
church facilities with a child or children not his or her own (or of whom the key holder is
not a legal guardian or foster parent of) at a time when there is no church-related activity
being held in which the child and the key holder are involved.
This is intended to prevent a situation where an adult key holder is alone with a child in the
facility. In the rare case an exception is to be made to this provision, a written note from
the child’s parent or legal guardian must be submitted to the church office and approved
by the Pastor or Safe Sanctuary Coordinator prior to entry.
3. A key may be requested in the following manner:
a. A written request is given to Leadership Team, by way of church secretary, for approval
or denial.
b. Authorized request is given to trustees for purchase of key.
c. The key and Key Receipt form (two copies) are processed / signed by church secretary
and person requiring key. One copy stays on file & one copy is for key holder.
d. Record of keys held is maintained and updated by the church secretary, and a check of
all keys and key holders is done annually.
e. When a key is returned, the key receipt form is completed, signed and filed.
4. The church secretary shall be responsible for the following tasks:
a. Maintain files regarding key transactions, in both electronic and paper format
b. Ensure that keys are checked annually by physically seeing that they are in the
possession of the assigned persons.
c. Purge files annually.
5. THERE SHALL BE NO UNAUTHORIZED COPYING OF KEYS.
KEY RECEIPT FORM
I understand that, as a person with a key(s) to Laurel Street Mennonite Church (LSMC), I am responsible
for maintaining the safety of the Church environment while any property pertaining to LSMC is unlocked
by the key(s) I hold.
I agree to be entirely responsible for the security of the key(s), including:
1. To not lend the key(s) to anyone, unless authorized by Leadership Team and the authorized person
who signed this form
2. To not duplicate the key(s) for any reason
3. To not tag or otherwise identify the key(s) as providing access to any property and/or facility of
LSMC
4. To understand that I am not to be alone in any room or secluded area on LSMC property at any time
with a child or youth that is not my own or a relative, without parental permission
5. To return the key(s) when I no longer have the responsibility that created a need to have the key(s),
or when an authorized representative of LSMC requests such return
If any property and/or facility of LSMC is unlocked by the key that I hold, I will be the last one out of the
building and will check that ALL doors are locked, OR I will notify other Church representatives who are
still in the building, that I am leaving.
I understand that failure to comply with any of the provisions set forth in the Safe Sanctuary Policies and
Procedures Manual or the Key Receipt Form may result in the loss of my privilege to be a key holder.
1.) Key(s) issued:
301
301 outdoor Key #____
Pastor's office Key #____
Sound system
Translating equipment
Outdoor-lighted sign
Nursery
Christian Ed closet
Utility closet
Cabinet, utility closet
Locks, outdoor storage shed
302
302 first floor
302 outdoor-lighted sign
302 apartment
Other:____________
2.) Name (please print): _________________________________________________________________
Home Phone: ( ) ___________________ Daytime Phone, if different: ( ) ______________________
Signature: ________________________________________________ Date: _______________________
3.) An additional holder of a single key assigned, which might be shared for reasons only with approval
by Church Leadership, must sign below and adhere to the same direction as outlined above. Failure
to comply with any of the provisions set forth in the Safe Sanctuary Policies and Procedures Manual
or this Key Receipt Form & Policy may result in the loss of my privilege to be a key holder.
Name (please print): ____________________________________________________________________
Home Phone: ( ) _______________ Daytime Phone, if different: ( ) __________________________
Signature: _________________________________________________________ Date: _____________
4.) Date Key(s) Returned: ________________________________________________________________
Signature of Key holder: _________________________________________________________________
Signature of Authorized Representative of Laurel Street Mennonite Church: _______________________
