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KEY POLICY 
LAUREL STREET MENNONITE CHURCH 

 
1. Keys are given to church members as needed and approved by Leadership Team, for 
specific short-term or long-term responsibilities. 
 
2. As required by our Safe Sanctuary Policy, no key holder will use his/her key to access 
church facilities with a child or children not his or her own (or of whom the key holder is 
not a legal guardian or foster parent of) at a time when there is no church-related activity 
being held in which the child and the key holder are involved. 
 
This is intended to prevent a situation where an adult key holder is alone with a child in the 
facility. In the rare case an exception is to be made to this provision, a written note from 
the child’s parent or legal guardian must be submitted to the church office and approved 
by the Pastor or Safe Sanctuary Coordinator prior to entry. 
 
3. A key may be requested in the following manner: 
a. A written request is given to Leadership Team, by way of church secretary, for approval 
or denial. 
b. Authorized request is given to trustees for purchase of key. 
c. The key and Key Receipt form (two copies) are processed / signed by church secretary 
and person requiring key. One copy stays on file & one copy is for key holder. 
d. Record of keys held is maintained and updated by the church secretary, and a check of 
all keys and key holders is done annually. 
e. When a key is returned, the key receipt form is completed, signed and filed. 
 
4. The church secretary shall be responsible for the following tasks: 
a. Maintain files regarding key transactions, in both electronic and paper format 
b. Ensure that keys are checked annually by physically seeing that they are in the 
possession of the assigned persons. 
c. Purge files annually. 
 
5. THERE SHALL BE NO UNAUTHORIZED COPYING OF KEYS. 
 
 KEY RECEIPT FORM 
I understand that, as a person with a key(s) to Laurel Street Mennonite Church (LSMC), I am responsible 
for maintaining the safety of the Church environment while any property pertaining to LSMC is unlocked 
by the key(s) I hold. 
I agree to be entirely responsible for the security of the key(s), including: 
1. To not lend the key(s) to anyone, unless authorized by Leadership Team and the authorized person 
      who signed this form 
2. To not duplicate the key(s) for any reason 
3. To not tag or otherwise identify the key(s) as providing access to any property and/or facility of 
      LSMC 
4. To understand that I am not to be alone in any room or secluded area on LSMC property at any time 
     with a child or youth that is not my own or a relative, without parental permission 
5. To return the key(s) when I no longer have the responsibility that created a need to have the key(s), 
     or when an authorized representative of LSMC requests such return 
If any property and/or facility of LSMC is unlocked by the key that I hold, I will be the last one out of the 
building and will check that ALL doors are locked, OR I will notify other Church representatives who are 
still in the building, that I am leaving. 
I understand that failure to comply with any of the provisions set forth in the Safe Sanctuary Policies and 
Procedures Manual or the Key Receipt Form may result in the loss of my privilege to be a key holder. 
1.) Key(s) issued: 
301 
 301 outdoor Key #____ 
 Pastor's office Key #____ 
 Sound system 
 Translating equipment 
 Outdoor-lighted sign 
 
 Nursery 
 Christian Ed closet 
 Utility closet 
 Cabinet, utility closet 
 Locks, outdoor storage shed 
302 
 302 first floor 
 302 outdoor-lighted sign 
 302 apartment 
 Other:____________
2.) Name (please print): _________________________________________________________________ 
Home Phone: (         ) ___________________ Daytime Phone, if different: (         ) ______________________ 
Signature: ________________________________________________ Date: _______________________ 
3.) An additional holder of a single key assigned, which might be shared for reasons only with approval 
by Church Leadership, must sign below and adhere to the same direction as outlined above. Failure 
to comply with any of the provisions set forth in the Safe Sanctuary Policies and Procedures Manual 
or this Key Receipt Form & Policy may result in the loss of my privilege to be a key holder. 
Name (please print): ____________________________________________________________________ 
Home Phone: (          ) _______________ Daytime Phone, if different: (          ) __________________________ 
Signature: _________________________________________________________ Date: _____________ 
4.) Date Key(s) Returned: ________________________________________________________________ 
Signature of Key holder: _________________________________________________________________ 
Signature of Authorized Representative of Laurel Street Mennonite Church: _______________________