KEY POLICY
LAUREL STREET MENNONITE CHURCH
 

1. Keys are given to church members as needed and approved by Leadership Team, for specific short-term or long-term responsibilities.
   
   
2. As required by our Safe Sanctuary Policy, no key holder will use his/her key to access church facilities with a child or children not his or her own (or of whom the key holder is not a legal guardian or foster parent of) at a time when there is no church-related activity being held in which the child and the key holder are involved. 
   
   This is intended to prevent a situation where an adult key holder is alone with a child in the facility. In the rare case an exception is to be made to this provision, a written note from the child’s parent or legal guardian must be submitted to the church office and approved by the Pastor or Safe Sanctuary Coordinator prior to entry.
   
   
3. A key may be requested in the following manner:
   1. A written request is given to Leadership Team, by way of church secretary, for approval or denial.
   2. Authorized request is given to trustees for purchase of key.
   3. The key and Key Receipt form (two copies) are processed / signed by church secretary and person requiring key. One copy stays on file & one copy is for key holder.
   4. Record of keys held is maintained and updated by the church secretary, and a check of all keys and key holders is done annually.
   5. When a key is returned, the key receipt form is completed, signed and filed.
4. The church administrative assistant shall be responsible for the following tasks:
   1. Maintain files regarding key transactions, in both electronic and paper format
   2. Ensure that keys are checked annually by physically seeing that they are in the possession of the assigned persons.
   3. Purge files annually.
      

THERE SHALL BE NO UNAUTHORIZED COPYING OF KEYS.
 
 
 
 
Approved April 21, 2022